Recipient Folders Overview

A Recipient Folder is used to group Recipients that have a common factor, for example:

• Example: A Payments folder named Salaries could contain all the Recipients to whom you pay salaries.

Recipient Folders can be created for Payment recipients and/or Collections recipients.

Saving your recipient's banking details into a folder is not just very convenient, it is much safer as all details have already been verified.

• Capturers
  • Capturers can set up batch payments or collections quickly as the recipients are already stored conveniently into logical groups (folders).
• Authorisers

  • If all your Recipients' banking details were verified and validated at the time that they were added to the Recipient Folders, their banking details do not need to be checked again at the time of processing payments or collections, thus speeding up the authorisation process for Authorisers.

Using Recipient Folders enables you to split activities and assign different users to each step within the process.

• When a Capturer adds Recipients to a folder, these details must be verified and authorised by an Authoriser before they can be added to the respective Recipient Folder.

Additional Security Layers on Recipient Folders:

• Set a Payment /Collection Limit i.e., the highest amount that can ever be paid to/collected from a recipient per transaction.
• Set the Number of Payments/Collections Allowed Per Day to/from a recipient.

When a payment is made from a Folder, the system will verify the Payment Limit and the Number of Payments Allowed Per Day for each Recipient in the folder; if the payment for any recipient in the batch exceeds the set values, the system will alert the capturer and these details will need to be amended before the capturer can submit the payment batch for authorisation.

Proof of Payment Notifications

• For your convenience, when adding a recipient to a folder, you can add Proof of Payment details for each recipient in the folder; every time a payment is made to the recipient, a Proof of Payment Notification will be sent to the respective recipient via email and/or SMS.